SoleTax terms of service
1. Who you're dealing with
SoleTax is provided by Soletax Ltd, registered in England and Wales (company number 17318329, registered office 66 Paul Street, London, EC2A 4NA). These terms are a contract between Soletax Ltd and you. By creating an account you accept them.
Questions: [email protected].
2. What SoleTax is
SoleTax helps UK sole traders keep digital business records: receipt capture, automatic mileage, jobs, quotes and invoices, and a running estimate of the tax you owe, with an export you can send to your accountant or use for your return.
3. What SoleTax is not
This section matters, so it's in plain English:
- SoleTax gives information, not advice. The app applies published HMRC rules to your records: for example which expense category a receipt belongs to, or the flat rate a business mile earns. It does not, and will not, tell you what you should do, whether something is worth it, or how to pay less tax. For judgement calls, speak to an accountant.
- The tax estimate is an estimate. It is calculated from the records you've captured and the answers you've given. It is not your tax bill. HMRC's calculation on your actual return is the one that counts.
- Your tax affairs stay your responsibility. SoleTax keeps your records organised and MTD-ready, but filing returns, submitting quarterly updates, paying the right tax on time, and keeping records for as long as HMRC requires are your legal obligations, not ours.
- SoleTax does not yet submit anything to HMRC. Records are kept digitally and export cleanly, but quarterly submission from the app arrives in a later version (planned January 2027). If Making Tax Digital already applies to you and you must submit quarterly updates now, you will need bridging software or an accountant for the submission step until then.
4. Your account
You must be 18 or over and using SoleTax for your own business. Keep your sign-in method secure: anyone who can access your email, Apple or Google account can access your SoleTax account. Tell us straight away if you think someone else has access.
5. Price and trial
- Free trial: 14 days, full access, no card required.
- After the trial: £9.99 a month or £79.99 a year, billed through your Apple account.
- If prices ever change, existing subscribers keep the price they signed up at. We don't do surprise increases.
- Subscriptions renew automatically until cancelled. Cancel any time in your Apple subscription settings; you keep access until the end of the paid period. Refunds are handled by Apple under their terms.
If your trial or subscription ends you don't lose your records: the app keeps working in a limited mode where you can always export your data and can resubscribe or delete your account.
6. Your content
Your records are yours. You give Soletax Ltd permission to store and process them purely to run the service (including sending receipt images and voice-note text to our AI provider to extract the details, as described in the privacy policy). We claim no other rights over your content. Export it whenever you like.
You're responsible for what you put in: keep it accurate, and only upload things you're allowed to (your receipts, your invoices, your customers' details handled lawfully).
7. Fair use
Don't misuse the service: no breaking in, probing, scraping, reselling, overloading, or using it for anything unlawful. We can suspend accounts that do. Automated abuse limits (like caps on receipt reads) exist to keep the service healthy for everyone.
8. Availability and changes
We work hard to keep SoleTax up, but it's provided "as available": sometimes things break, and features may change or improve over time. If we ever retire the service we'll give you reasonable notice and time to export your records.
9. Liability
Nothing in these terms limits liability that can't legally be limited (like death or personal injury caused by negligence, or fraud).
Beyond that: Soletax Ltd's total liability to you is capped at the amount you've paid us in the 12 months before the claim. We're not liable for losses that come from your own tax filings, including HMRC penalties, interest, or tax owed, or for indirect losses like lost profits. Your records, your return, your responsibility (see section 3).
10. Ending things
You can delete your account any time in Account, under "Delete my account". That erases your data permanently (export first if you still need it). We can suspend or end accounts that break section 7, with notice where reasonable.
11. The legal bits
These terms are governed by the law of England and Wales, and the courts of England and Wales have jurisdiction (if you live in Scotland or Northern Ireland, you keep any rights to bring proceedings locally). If we update these terms in a way that matters, the app will tell you before the change applies. If any part of these terms turns out to be unenforceable, the rest still stands.